Job Title:  Management Assistant

About the role:

Provide administrative, organizational, and operational support to factory top management team to ensure the efficiency of daily business operations. As a Management Assistant, you will play a key role in coordinating office activities, supporting top management, and ensuring smooth communication across departments.

Versuni Orastie plant is one of TOP 100 manufacturing companies in Romania and is a home for Philips coffee machines and irons, employing 1600 people! We have been 100% carbon neutral in our operations since 2020 and have introduced the Eco-Conscious collection using 100% plant-based plastics to reduce its CO₂ footprint by 25% but this is just the start. 

Recently, Versuni Orastie has been recognized not only as the most attractive employer in Romania in industrial manufacturing category for the second consecutive year, but also as third best employer in Romania by the Randstad Employer Brand Research 2024.

The impact you’ll make:

• Manage incoming phone calls and emails, ensuring timely and professional responses.
• Organize agendas, schedule meetings (including internal events and webcasts), and prepare meeting minutes.
• Draft letters, emails, office documents, and PowerPoint presentations.
• Coordinate travel arrangements and planning for both management and employees.
• Support basic financial administration, including expense reconciliation and Purchase Order creation.
• Handle sensitive, complex, and highly confidential information with discretion.
• Assist with daily administrative tasks to ensure smooth office operations.
• Prepare reports, presentations, and internal documentation.
• Coordinate communication between departments to enhance workflow and efficiency.
• Manage and verify invoices related to employee transportation services.
• Liaise with service providers and ensure all operational processes run smoothly.
• Organize internal events and holiday gatherings, including logistics coordination with vendors and internal teams.
• Oversee the company vehicle fleet: maintenance, registration, insurance, and legal compliance.
• Maintain records for fuel usage, mileage, and driver assignments.
• Act as a backup for the receptionist, ensuring coverage and support when required.

The skills and knowledge you’ll bring:

• Solid Experience in administrative, secretarial, or executive assistant roles gained in big size, international company.
• Strong ability to work independently and manage time effectively.
• Professional, calm, and confident demeanor with a flexible and adaptable approach.
• Proficiency in office software and tools required for administrative tasks.
• Fluent in Romanian and English, with strong written and verbal communication skills.
• Initiative, time management, and problem-solving abilities.
• Excellent organizational and coordination skills.
• Ability to handle multiple tasks with attention to detail and accuracy.
   

What we’ll give you in return:

• Transport: the employer ensures transportation between residence and workplace. In case there is no transportation on the route between your residence and workplace, the employer will cover the cost for private car   
• Meal Tickets
• Medical services package  
• Objectives Bonus,  Annual Bonuses, Seniority Bonus: According to the company’s Collective Labor Agreement  
• Permanent role, full time job
   

Ready to make an impact?

From developing game-changing air fryers to perfecting the art of coffee making, Versuni’s purpose is turning houses into homes — and we’re calling on your talent to bring it to life. Join our global team of 6,000+ passionate individuals, work with world-class brands, and shape the future of home living. We’re ready for you — are you ready for us?